Security For Your Business Tips

February 4, 2019

 

 

 

 

 

 

 

 

 

 

 

 

 

Whether you are in the business of providing a service to a customer or providing a product, there will always be a risk factor with the information that you handle: for both you and for your customers. It is a good idea to put safeguards in place before any major problem comes up.

 

 

Protecting sensitive information is a must, but making sure your physical premises has safety precautions and safety plans in place will make everyone feel at ease and should be something that you consider as well.

 

Create a Code of Proper Conduct

Before you hire the first employee, you should establish a Code of Conduct. This document should outline what is acceptable or proper behavior within office premises and what repercussions there will be if an employee violates the terms. Though this document does not need to detail all necessary actions, it is best to outline necessary areas such as protecting company property and keeping sensitive information safe and within company premises.

 

A Code of Conduct should be communicated to your employees upon hiring and they should signify that they will abide by it. If there are any changes you need to make to the document, go ahead and do so and ensure all your employees will be informed of the changes.

 

A Code of Conduct document should also be accessible to your employees at all times and should be included in each one of their personal employee files.

 

Indemnity Security & Investigations Inc. has partners in the business community we can refer you to if you ned assistance with this. Call us at 786-759-1192

 

Schedule a Weekly or Monthly Shredding

Protection of your documents should not only extend to the security you install on your computers. Most of the documents that contain personal information for your customers or even for the business are stored on paper. It’s safer to schedule a weekly or monthly shredding of documents. This way everyone will be used to setting aside documents for shredding ahead of time.

 

If you find weekly or monthly shredding to be a hassle you can also choose a different schedule. The point is to make sure there is a regular schedule followed in shredding and disposing of old documents.

 

Indemnity Security & Investigations Inc. has partners in the business community we can refer you to if you ned assistance with this. Call us at 786-759-1192

 

Schedule Audits

To further place a level of security on documents and information, schedule audits annually. This means you will be able to check on documents kept by your employees both in paper form and in their computers. After you’ve done the audits, audits will allow you to identify areas where security can be improved.

 

Make the most out of the audits you conduct. After identifying the areas where security can be improved, see what can be done about it. Do not put it off: putting it off will allow the possibility of the weakness in your security to be exploited.

 

Audits aren’t there to look for faults in your employees. They are in place to evaluate the security measures that you have set up on computers and around your office area. You should emphasize this when you notify your employees of the audits. This way no one will misunderstand your purpose in conducting the audit.

 

Indemnity Security & Investigations Inc. has partners in the business community we can refer you to if you ned assistance with this. Call us at 786-759-1192

 

Designate Computer Access Levels

Whether your business utilizes one computer or utilizes a network, it is best you designate a username for each individual user. After you designate a username, you should also limit the access levels of the profile of your employee. This not only guarantees you know what your employee can access but it also ensures that you will not have problems when it comes to any unauthorized changes that might be made.

 

Protecting the password of each user is also a must; require that their personal passwords should have a capital letter, a number, and a special character. Passwords should always be changed after 30 or 45 days. If employees are not at their desks, make it a requirement that they lock their computers to avoid unauthorized access. Your employees should also be responsible for protecting their passwords and should not write them down on any piece of paper and most importantly never share their password with anyone.

 

Indemnity Security & Investigations Inc. has partners in the business community we can refer you to if you ned assistance with this. Call us at 786-759-1192

 

Emergency Plans

Be it at home or at the office, you should already have set emergency plans. Instructions should include what to do in case of emergencies such as fire, robberies, theft, or tornadoes. Your safety plan should also have complete contact numbers for the police and emergency services.

 

An evacuation plan should also be outlined and displayed in a prominent area where your employees can view it and familiarize themselves with it. It’s also a good idea to provide reminders or safety tips periodically to employees.

 

Indemnity Security & Investigations Inc. can assist with this matter through our consultation department. If you ned assistance with this. Call us at 786-759-1192

 

Office Security

Keep in mind that placing safety measures for your office premises is best rather than waiting for something to happen to force you to put them up. Investing in a good security company is recommended as protection will be set up around the clock. But before you get this option you can make sure that all doors, windows and storage areas have their own locks and that keys to each of these are properly monitored.

 

Your office should also be located in an area that can be seen from the street easily as most thieves or burglars are attracted to businesses that are hidden from view. If your business is hidden from view, an audio alarm might help to reduce the risks of not being seen easily.

 

Inexpensive Security Systems for the Small Business

  • A monitored alarm system will contact a call center if the alarm is triggered, and the call center will then contact the police. There is a drawback to this system since it depends on outside phone lines which can be cut before the perpetrator breaks into the building. Even if that does not happen, and the call center contacts police quickly, there will be time for items to be removed, or damage done before the police arrive.

  • An unmonitored system sets off an alarm inside and outside when it is triggered, and can come complete with flashing or steady floodlights to call even more attention to the situation. This usually would have the advantage of scaring off the burglars before much damage could be done, or loss could occur. This system has the added advantage of not incurring fees for monitoring.

  • A wireless alarm system can be purchased at a hardware store, and is easy to install. It operates with cameras, sensors and motion detectors, and can also have an alarm and flashing lights included. This system is relatively inexpensive, does not require professional installation, and may be perfect for the small business, at least as a starter system.

  • There is a system designed for the outside of buildings, incorporating motion detection with lights that come on and a loud alarm that sounds when a particular motion is detected. For instance, if someone just walks down the sidewalk, the system will not be triggered, but if a different path is taken, such as someone approaching a window or door, this will trigger the alarm. The security element it provides depends on the would-be thief or vandal being startled into leaving the area before doing any outside damage, getting inside, or removing any property.

  •  CCTV  - PROVIDES PEACE OF MINDWhen you have CCTV camera systems and intrusion alarm monitoring systems in your business, you’ll have the peace of mind in knowing that you’ve invested in the sort of solutions that will help to mitigate any potential problems stemming from incidents at your building. This can range from anything from break ins to slip and falls to damage to cars or your property in parking garages. In such situations, proper video recording can be all the difference between averting costly damages and incurring huge costs.

 

Adequate Lighting

Adequate lighting is important not only for the interior of your building, but it is also a must for the exterior. For your office space, always leave a light on when you leave for the night so police or security can see into it. For the perimeter, always maintain good lighting on doors and in parking lots.

 

This precaution is simple but it not only keeps your space safe but it also keeps your employees safe if any need to extend their hours into the night.

 

These are only tips that you can consider after you have set up your business, this will take time and effort on your part and will likely not be terribly cheap to implement. But do not ignore security measures simply because of an additional cost. The amount of money you will spend for security measures is significantly low compared to any instance your business might suffer due to a breach in security.

 

Indemnity Security & Investigations Inc. has partners in the business community we can refer you to if you ned assistance with this. Call us at 786-759-1192

 

 

 

 

If you have any questions or concerns please feel free to call our office at 786-759-1192 or email me at steven@isimiami.com

 

 

 

 

 

 

 

 

 

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